Inventory Screen

The unit of measure to print on purchase orders.

The number of items available to be sold.  (On hand less committed.)

Allows you to copy the item on screen, assigning it a new ID.

If the item is a serialized item, this allows you to view and add serial numbers.

If the item is a kit, this allows you to access the kit parts screen to add or edit components of the kit.

Allows you to add items to "tagalong" to this item whenever it is added to an invoice.

Allows you to access inventory promotions (date limited promotions, quantity price breaks, etc.)

Overall margin for this item last year.

Overall margin for this item year-to-date.

Year-to-date profit.

Number of this item sold last year as part of a kit.

Number of this item sold last year.

The weight of one of these item.  (This is visible from the invoice screen to assist in determining shipping charges and you can set it to print on your invoices.)

Calls up the memo box for adding/editing.

Unflags a record previously marked for deletion.  (The button is only active on a record currently marked for deletion.)

Flags the current record for deletion.

Saves a newly added or edited record.  (The button is only active when you are adding or editing records.)  You can also press [PgDn] to save any record.

Adds a new record.

Edit the record on screen.

Calls up a grid view.

Calls up a search box used to locate records.

Takes you to the next record.

Takes you to the previous record.

Closes the screen you are on.

There are two numeric and seven text user-defined fields which you can use to store any information desired.  To change the titles of these fields, press [Shift]+[F4] from any inventory screen. After you rename the fields, you must close the inventory screen and re-load it to see the new names.

Number of this item sold this year as part of a kit

The number of this item sold by price level year-to-date.

If this item is part of a kit, this will show how many have already been assembled into the kit.

Margin for each price level.  By entering a margin in one of the level fields, the price will calculate for you.

Margin is Profit divided by Selling Price.

Markup for each price level.  By entering a markup in one of the level fields, the price will calculate for you.

Markup is Profit divided by Cost.

Total dollar amount sold of this item last year.

Total dollar amount spent purchasing this item last year.

Number of this item bought last year.

Last year's profit.

Total dollar amount sold of this item year-to-date.

Number of this item sold year-to-date.

Total dollar amount spent purchasing this item year-to-date

Number of this item bought year-to-date

Establish up to five different selling prices for each item.  "Cash" (non-customer) sales always use Price Level A. Your customers, however, can be set to any of the five levels

A reference field, the suggested retail allows you to have the amount the customer saved by shopping with you print on your invoices.  The savings is calculated by subtracting the selling price from the suggested retail you have entered.  A suggested retail price of 0.00 is skipped in this process.

When set to Y, this item may be discounted at the invoice screen.  If set to N, this item may not be discounted and will be excluded from any discount, whether global or line item, from the invoice screen.

The order multiple is used to accommodate vendors that require you order in specific multiples.  Under most circumstances, this field will simply be 1; however, if a vendor requires you to buy 5 or 10 of an item at a time, enter that number here.  This is used when creating purchase orders to ensure that you are ordering in the correct multiple.

If you will be auto generating purchase orders, this allows you to control whether fractional order quantities are rounded Up, Down, or straight mathematical (R).

The maximum number of this item you want to maintain on hand.  (This is used in auto generating purchase orders based on your model inventory and MUST have a value in order to do so.)

The minimum number of this item you want to maintain on hand.  (This is used for the low level inventory alert report and in auto generating purchase orders based on your model inventory.) This value may be 0 (zero.)

If you purchase in cases, but sell individually, this will be the number of selling units you receive from the vendor when you order 1 case.  Your on hand will increase by this number each time you receive a case from your vendor.

The total number of this item which you have backordered for your customers.

Shows any items which have been returned to a vendor for an exchange.

The number of this item currently on order waiting to be received.

The total number of this item committed to customers via saved invoices or layaways/special orders.

The total number of this item on hand.

The part number for the secondary vendor.  This will print on your purchase orders for the vendor's easy reference.  

HINT: Entering the part number here will keep the PO system from prompting you for the number whenever the item is added to a PO.

The secondary vendor for this item.  This field is for reference purposes only and is not used during auto generation of purchase orders. If however, you have a part number associated with this vendor, it will be used if you order this item from the secondary vendor. This field may be left blank.

The part number for the primary vendor.  This will print on your purchase orders for the vendor's easy reference.  

HINT: Entering the part number here will keep the PO system from prompting you for the number whenever the item is added to a PO.

The primary vendor for this item.  When auto generating purchase orders for a specific vendor, each item that has that vendor assigned to this field will be evaluated for reordering. You must enter a valid ID from the vendor file. Use the drop down selection list to locate the correct vendor.

The location where you store this item.  (If entered, this will print on pick lists to assist warehouse personnel in locating items.)

If you have a business that sells some items in decimals and others as integers, this setting lets you override a decimal setting and force an item to be integral.  Set to D for decimal; I for integer.

The commission table applicable to this product.  (May be zero.)

The cost for a selling unit of this item

Avrg	-	Average Cost is a true weighted average based on your sales and purchases
Last	-	Last Cost is the last cost an item was received at
Fixd	-	Fixed Cost never changes unless you manually do so
%Com	-	Percent of Sale allows you to determine cost as a percentage of the selling price (like for consignment)

The class this item belongs to

The department this item belongs to.  Departments are setup through Edit Data Files.

The name or description of the item.  May be up to 65 characters long; however, only the first 24 characters will print on 40 column receipts.

Designates if the item has serial numbers; a Y means the item is serialized; an N means the item does not have serial numbers.

Determines whether or not the item is taxable.  Enter Y for taxable or N for non-taxable for each of the two tax types.

If you want to print inventory or bar code labels for this product, set this to Y.  If you do not want to print a label for this product, set to N.

UPC or bar code for the item.  If you will be scanning, it is recommended that you use your scanner to enter the bar code into this field to ensure that it is entered properly.

The unit of measure to print on invoices/receipts.

Product Types

Product	-	a physical tangible product you will track quantities on
Intangible	-	any item you do not want to track quantities on; can be shipping or delivery charges, or items you drop ship
Kit	-	a pseudo item made up of other products or intangibles in your inventory
Service	-	an hourly service performed
Consignment	-	like a product, but cost is set as a percentage of the selling

A unique identifier for each item.  May be letters or numbers up to 16 characters long.  May be prefaced with a 2 or 3 character prefix, or it may be auto-assigned by the system